Assignment Instructions

For this Exercise you are required to produce 10 new files. At the end of the task, you are required to create a zip file containing all 10 files..


To be completed by the Trainee
You must include this page with your Exercise 3 submission
Alternatively you can retype the details as a front page to your Exercise
Trainee name _________________________________________________________________________
Trainee Postal Address _______________________________________________________________
Trainee Daytime Phone numbers __________________________________________________________
Trainee Email address _________________________________________________________________
I state that this Exercise contains no material which has been written by another person. I make this statement with the understanding that my assessment may be compromised if found to be otherwise.
Signed _____________________________________________ Date __________________________
Submissions can be mailed to NFI, P.O. Box 1354, Capalaba B.C. Qld 4157 OR
Email to [email protected] (if emailing you must adhere to the emailing size rules)

Date received by NFI ____________________ Date received by Assessor ______________________
Name of Assessor ______________________________________________________________________
Date assessed ____________________________ Mark ____________________
Competent ?
Not Yet Competent ?
Assessor’s Comments: ………………………………………………………………………………………
Further action required (if applicable) ______________________________________________________

For this Exercise you are required to produce 10 new files. At the end of the task, you are required to create a zip file containing all 10 files. Creating a zip file forms part of your assessment process of this exercise. This zip file should then be forwarded or uploaded for assessment. Your Zip file should be named “[Your Name], Exercise 3”.
Tip: if you do not already have Microsoft Office software you can obtain free trials on the internet. Below is a suggested site at which you can trial the software for free (or buy it). You may need to provide a credit card as security but as long as you cancel your trial before the 30 days has expired, there will be no charge.
Office 365
Google docs is a free alternative
– – – – – – – – – – TASK
Total marks possible 50
Activity 1 (3marks)
Creating three different styles of file
Open each of the following Microsoft (or equivalent) programs:
1. Excel
2. Word
3. PowerPoint
Open/create a new file, ie. a blank document in each of the programs. Type your name into the blank page and save this blank page in each of these programs with the filename “Exercise 3 Activity 1”. Close each document and end the program. This will result in 3 new files, with 3 different file extensions.
Activity 2 (5marks)
Creating a formatted business letter
Create a 1 page pretend business letter of three paragraphs, on a topic of your choice and format the letter as follows:
a) Use Times New Roman font size 12
b) Insert/paste a copy of your logo (or a pretend logo if you don’t have one) at the top of the page
c) Insert the date in the top right hand corner of the document below the logo
d) Justify the first paragraph
e) Left align the second paragraph
f) Centre the third paragraph
g) Make the line spacing for the first paragraph 1.5 lines
h) Make the line spacing for the second paragraph 2 lines ie. double spaced
i) Save the document as “Exercise 3 Activity 2” as the file name
Activity 3 (5marks)
Creating a spreadsheet
We want to summarise the petrol spent on 5 different cars using a spreadsheet.
• Open a new Microsoft Excel spreadsheet
• Leave the first column blank
• Across the top row create a column for each car called– Car1, Car2, Car3, etc.
• Add row columns titles according to Fortnight and a Monthly Total title
• Beneath each car, insert the fortnightly totals provided below
• Using the AUTOSUM tool, calculate the monthly total for each car
• Save your file, calling it “Exercise 3 Activity 3”
Car1: Fortnight 1 – $450, Fortnight 2 – $490
Car2: Fortnight 1 – $500, Fortnight 2 -$542
Car3: Fortnight 1 – $620, Fortnight 2 – $645
Car4: Fortnight 1 – $490, Fortnight 2 – $511
Car5: Fortnight 1 – $415, Fortnight 2 – $478
Your table structure in Excel should look like this:
Car 1 Car 2 Car 3 Car 4 Car 5
Fortnight 1
Fortnight 2
Monthly Total
Activity 4 (3marks) Creating an email
Open your Email software and create a new email. In the content invite someone you know to an information meeting.
– Use fictitious information to create the document requesting a meeting in about a week’s time.
– If you have a logo please include this under your name/signature line.
– Insert a picture in the middle of your content
– Save your file, calling it “Exercise 3 Activity 4” (if you cannot save your Email then do a screen print and paste into a Word document)
Activity 5 (2points)
Relaying what you are doing
In Activity 2 above, you created a business document by following the instructions we gave you. Your boss has just asked you the question “How did you create this document”. Create a new document and describe to him by summarising, just how you created it and what formatting techniques you used. Save this new document file, calling it “Exercise 3 Activity 5”
Activity 6 (5marks)
Microsoft HELP and Templates
Open Microsoft Help. Search for help on how to Create a Document using a Template. Your task is then to create a simple pretend one page resumé using a resumé template that you choose. When completed, save as ‘Exercise 3 Activity 6”.
Activity 7 (10marks)
Formatting text in word processing
Create a new Word document and retype the text provided in the box below.
Once the document is typed
– centre and resize the heading
– highlight the two paragraphs and reformat into two columns
– increase the margins for the top and bottom using the ruler/drag method
– increase the left and right margins using ‘Page Setup’
– save the document as “Exercise 3 Activity 7”
Manager Wanted
The new manager will be responsible for overseeing and leading the work of a group of people. The manager will also be responsible for planning and maintaining work systems, procedures, and policies that enable and encourage the optimum performance of our people and other resources within related business units.
Leading people is usually part of the description of what a manager does. But, he or she is also responsible for leadership over a segment of work, a sub-section of the organisation’s results, or a functional area within an organisation with or without reporting staff. If a manager has no reporting staff members, the Human Resources segments of this job description may be eliminated or narrowed.
Activity 8 (10marks)
PowerPoint/Slide presentation
Open a PowerPoint or Slide program and create a four slide PowerPoint. Select your own style from the templates provided and include the following information:
1. A header slide
2. An opening statement for your PowerPoint
3. An information page
4. A closing page
The topic can be anything of your choice. To access PowerPoint in Windows, click on ‘All Programs’, click on ‘Microsoft Office’, click on ‘Microsoft PowerPoint’ and templates should be displayed for a new presentation. When completed, save your PowerPoint file as ‘Exercise 3 Activity 8’.
Final Activity for Exercise 3 (7marks) Zipping your files
You have now created 10 files from the above 8 activities. Next you should go to the folder where you have saved these 10 files, highlight and zip them into a file called “[Your Name], Exercise 3”.
The creation of your final Zip file will conclude your Exercise 3 assessment. This zip file should be sent to us by ONE of the three options below:
Either: Email to NFI (with your other assessment files at the same time) – [email protected]
OR, upload into the e-learning platform for Exercise 3 (in the same way you would upload your Exercise 1 and 2 answers)
OR, if you are mailing by Australia Post, then all contents of your zip file should be printed and included in your mailed envelope.
This completes your Exercise 3
– – – – – – – – – – – – – – – – – – – –

For this Exercise you are required to produce 10 new files. At the end of the task, you are required to create a zip file containing all 10 files.

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